Reservations

MizzouRec encourages reserving rooms for meetings, events, or activities as early as possible, up to six months in advance. All reservations must be submitted no less than 7 business days for meeting spaces and 14 business days for activity spaces, prior to the desired date of event. Requests not meeting these guidelines are subject to availability and MizzouRec reserves the right to deny any event submitted after that deadline.

MizzouRec reserves the right to deny any reservation request if it poses concerns about damages or safety to any of the guests or facilities.

Changes or cancellations can be made by phone or email to the Event Manager within 48 hours for most activities or by 5pm the day before for weather related cancellations.

Audio-Visual equipment requests should be made when making the original reservation.  Last minute additions of A/V equipment will incur an extra charge. Equipment provided in rooms is to stay in the room where they are reserved.  Groups will be charged if reserved equipment that is damaged, or if equipment becomes lost or stolen.

The group representative must sign the Facility Use Agreement, agreeing to all policies before a reservation is fully confirmed.

Student Organizations

Registered student organizations in good standing with ORG will receive the student rates for all associated fees and services. There may be additional costs associated with facility usage under the following conditions:

  • If spaces are reserved, not used, and not cancelled within 48 prior to a scheduled event.
  • If the setup requires reconfiguring a preset room.
  • If overnight storage in requested.
  • If any rental equipment is requested.
  • If any rental is outside scheduled facility hours.
  • If the space is left in a condition that requires extra cleaning, repairs, or ground services.

Student organizations with overdue fees (greater than 30 days) will have their reservation privileges revoked. Future reservations will be cancelled and the student organization will be put on hold through the ORG.

University Affiliates

University affiliates or departments will be charged facility space fees. Fees are listed on the Reservation Application form as the MU Group Rate. Excess costs may also be associated with facility usage under the following conditions:

  • If spaces are reserved, not used, and not cancelled within 48 prior to a scheduled event.
  • If the setup requires reconfiguring a preset room.
  • If overnight storage in requested.
  • If any rental equipment is requested.
  • If the space is left in a condition that requires extra cleaning, repairs, or ground services.
  • If any rental is outside scheduled facility hours.

A MO Code is required at the time of reservation to charge associated costs and serves as a deposit.

Non-University Affiliates

Non-University affiliates will be charged facility space fees. Fees are listed on the Reservation Application form as the Public Group Rate. Excess costs may also be associated with facility usage under the following conditions:

  • If spaces are reserved, not used, and not cancelled within 48 prior to a scheduled event.
  • If the setup requires reconfiguring a preset room.
  • If overnight storage in requested.
  • If any rental equipment is requested.
  • If the space is left in a condition that requires extra cleaning, repairs, or ground services.
  • If any rental is outside scheduled facility hours.

A deposit of 50% will be expected within 7 days of confirmation of the event.